Document management system
Systems packed with menus get abandoned. Before configuring features, we map who creates documents, who reviews them, how they're searched, and how long they're kept.
Teams usually call us when
- Files scattered across shared drives, email, and chat
- No clarity on who may open what
- Confusing document versions
- Approvals still on paper
Scope
Capture and classification
Upload, scan, bulk import, OCR, metadata templates, classification, and validation.
Control and security
Role-based access, audit trail, versioning, and retention policies.
Workflow and integration
Approvals, routing, notifications, API, SSO, and e-signatures.
Virtual records shelving
Digital storage that follows your classification scheme and physical locations.
How the work runs
What you receive
- A working DMS
- Migrated data
- Documentation and training
- SLA-based support
- Discovery
Business processes, users, volume, document types, security, and integrations.
- Solution design
Metadata model, workflow, roles, prototype, and acceptance criteria.
- Build and migration
Configuration, integration, data cleansing, migration, and testing.
- Go-live and support
Training, cutover, hypercare, SLA, and continuous improvement.
Frequently asked questions
Can it run on our own servers?
Yes, on-premise or in the cloud, following your IT policy.
Can it connect to our existing apps?
Yes, through APIs, SSO, and integration with scanners, email, and other business applications.
Other services
Records management
Active and inactive records sorted, coded, listed, and shelved until every box has an address.
A.02Digitization
Scanning, indexing, OCR, and QC per batch. Every file can be traced back to its source document.
A.03Archival consulting
Audits, classification schemes, retention schedules, vital records programmes, and technical training.
A.05IT solutions
Custom apps, data integration, infrastructure, and AI automation from a team that understands the documents.