NostroDoc
A document management system for digital archives: repository, search, access control, and approvals.
- Metadata and full-text search
- Access by role and unit
- Audit trail and versioning
- Routing and approvals
Physical, digital, and AI-ready records
Records in order, found whenever you need them.
Archa arranges physical records, digitizes them into searchable data, and sets up the systems around them, so your team stops losing mornings to finding a single file.
Trusted by 50+ ministries, state agencies, hospitals, and banks
See all clientsWe don't hand over a pile of files. We hand over records you can account for.
Scanning alone isn't enough. Without consistent naming, metadata, and clear storage locations, the old problem just moves from the cabinet to the computer. That's why every job ends with handover minutes: what was done, how much, and where everything is now.
Handover minutesNo. BAST/AMS/001
| Documents handled | 20M+ pagesPhysical records, medical records, contracts, and drawings |
|---|---|
| Data integrated | BillionsFrom paper archives, legacy apps, and many databases |
| Agencies and companies | 50+ clientsMinistries, state agencies, hospitals, banks |
| Standards | ANRI, ISOANRI accreditation, ISO 9001, 27001, and 45001 |
For public bodies, managing records is a legal obligation
Indonesia's Archives Law (UU 43/2009) puts the responsibility on the organization that creates the records. We help you meet it in stages that fit your budget and team.
- Article 9
- Records management is the responsibility of the records creator.
- Article 16
- State bodies, regional governments, state universities, and state-owned enterprises must form a records unit.
- Article 32
- Records facilities must meet standards and keep pace with technology.
- Article 44
- Confidentiality must be protected and minimum access service standards set.
- Article 54
- Records creators are accountable for authenticity, reliability, and integrity.
- Article 56
- State bodies and state-owned enterprises must run a vital records programme.
One team, from the records room to the search screen
Some work has to be done by hand: sorting, coding, scanning, checking. Some needs a system. Pick a box to see what's inside.
Digitization
Scanning, indexing, OCR, and QC per batch. Every file can be traced back to its source document.
- ScanningLoose sheets, files, books, technical drawings, and medical records at the right resolution and colour mode.
- Archival formatsPDF, PDF/A, TIFF, or JPG depending on storage goals and the receiving system.
- OCR and indexingSearchable text and metadata filled to an agreed schema: number, date, classification, description.
- Quality controlLegibility, orientation, order, and completeness checked and reconciled against the list.
Get the sample right first, then scale
We start from actual conditions on site, produce a sample result, and agree on the inspection standard. That way volume targets never cost accuracy.
Project routing slipInitialled at every stage
- Survey the conditions
Type, volume, location, physical state, access needs, and risks.
- Make a sample
Method, codes, metadata, file format, and sample output are tested first.
- Work in batches
Each group of documents gets an ID so its movement can be traced.
- Check again
Physical items, lists, files, order, legibility, and metadata are reconciled.
- Hand over clearly
Results, exception notes, and handover minutes are delivered together.
Software born from records work
We build systems for problems we meet in the field ourselves, then put them to work on client projects.
Archmedix
A structured electronic medical records workspace, including preparing and checking BPJS claim files.
- Structured medical records
- Claim file completeness checks
- Claim submission status
- Connected to digitized records
Many kinds of documents, one requirement: the result has to be usable
Records of a bank in liquidation, over 20 million pages
Arrangement, digitization, and data integration of a liquidated bank's documents so they can be traced for legal and administrative processes.
DigitizationMedical records digitization and DMS for RSUP Persahabatan
Medical records scanned, indexed, re-checked, and prepared for the hospital's document management system.
DigitizationOnline library app for the Office of the Vice President
Collection management and online access services for the library.
IT solutionsData analytics consulting and datamart build
Data from several sources cleaned, integrated, and prepared for analytics.
IT solutionsField accuracy backed by audited standards
ANRI accreditation
Archival services competence
ISO 27001
Information security management
ISO 9001
Quality management
ISO 45001
Occupational health and safety