Archival consulting
Records policies often exist on paper but aren't followed in practice. We start by measuring the gap between the rules and daily work, then set priorities your team can realistically carry out.
Teams usually call us when
- No classification scheme or retention schedule, or one nobody uses
- Preparing for a records audit
- Unclear responsibilities between units
- Vital records not yet identified
Scope
Audit and gap assessment
Policy, organization, process, instruments, facilities, people, and security reviewed to set priorities.
Records instruments
Correspondence manuals, classification schemes, retention schedules, and security and access classification.
Vital records programme
Identifying vital information, risk analysis, protection methods, and recovery procedures.
Technical training
Role-based training for creating units, records units, leadership, and system administrators.
How the work runs
What you receive
- Current-state map and priorities
- Instruments and SOPs
- Responsibility matrix (RACI)
- Implementation plan
- Knowledge transfer to your team
- Kickoff and data gathering
Interviews, document review, observation, and stakeholder mapping.
- Analysis and design
Gaps, draft instruments, flows, responsibilities, and system needs.
- Validation
Workshops, tests on real process samples, and sign-off by process owners.
- Implementation support
Rollout, training, early monitoring, and improvement recommendations.
Frequently asked questions
Do instruments follow ANRI regulations?
Yes. They follow Indonesia's current archival regulations and are tested on real process samples in your organization.
How long does consulting take?
It depends on scope and number of units. We propose a schedule after kickoff and initial data gathering.
Other services
Records management
Active and inactive records sorted, coded, listed, and shelved until every box has an address.
A.02Digitization
Scanning, indexing, OCR, and QC per batch. Every file can be traced back to its source document.
A.04Document management system
NostroDoc: repository, metadata and full-text search, access control, audit trail, and approvals.
A.05IT solutions
Custom apps, data integration, infrastructure, and AI automation from a team that understands the documents.